Administrative assistant

Posted on by OWENSOUND INN.

Job details

• Location: 485, 9th AVENUE EAST, Owen Sound, ON N4K 3E2

• Salary: 27.00 hourly / 32 to 40 hours per Week

• Terms of employment: Permanent employment: Full time

• Start date: Starts as soon as possible

• Vacancies: 1 vacancy

Languages

English

Education

• College/CEGEP

Experience

7 months to less than 1 year

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.

• Plan and control budget and expenditures

• Supervise other workers

• Establish and implement policies and procedures

• Assign, co-ordinate and review projects and programs

• Record and prepare minutes of meetings, seminars and conferences

• Determine and establish office procedures and routines

• Oversee the classification and rating of occupations

• Schedule and confirm appointments

• Manage contracts

• Manage training and development strategies

• Answer telephone and relay telephone calls and messages

• Oversee the analysis of employee data and information

• Answer electronic enquiries

• Oversee development of communication strategies

• Compile data, statistics and other information

• Oversee the preparation of reports

• Order office supplies and maintain inventory

• Plan, organize, direct, control and evaluate daily operations

• Arrange travel, related itineraries and make reservations

• Greet people and direct them to contacts or service areas

• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

• Set up and maintain manual and computerized information filing systems

• Type and proofread correspondence, forms and other documents

• Perform data entry

• Provide customer service

• Perform basic bookkeeping tasks

• Consult with clients after sale to provide ongoing support

• Conduct performance reviews

• Supervise office and volunteer staff

Additional information

Work conditions and physical capabilities

• Fast-paced environment

• Work under pressure

• Tight deadlines

• Attention to detail

• Repetitive tasks

• Large caseload

• Large workload

Personal suitability

• Ability to multitask

• Excellent oral communication

• Excellent written communication

• Flexibility

• Judgement

• Organized

• Team player

• Accurate

• Client focus

• Reliability

• Time management

• Quick learner

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Persons with disabilities, Newcomers to Canada, Older workers, Veterans, Visible minorities, Youth

Who can apply to this job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.

• Other candidates with or without a valid Canadian work permit.

How to apply

By email

owensound.s3r@hotmail.com